How Do I Know When It Is Time to Get a Virtual Assistant?

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You are a small business owner and you have built up your business with your own two hands.  It is a beautiful thing.  However, you are getting to a point when your own two hands have become the limiting factor to expanding your business.  You've come to the point where you need to ask the big question: is it time to get help?  

Getting paid help for the first time can be scary in a lot of ways - you are very familiar with all the ways.  This is the kind of thing that you loose sleep over.  So let’s just focus on how you can objectively decide if a virtual assistant is in your best interest.  

1.  Can a Virtual Assistant make me more money than I am going to pay them?

There is more than one way to look at this question.  Maybe your VA is going to be doing sales, social media marketing, or recruiting new clients.  If so, the metric is easy - will they make more money than I’m going to pay them.  However, the other way to look at this is to look at the time they are going to free up for you to make money.  If you have your VA answering emails, posting to social media, or writing blog posts that leaves you open to make more product, contact more clients, or write that ebook that you have been meaning to do.  If by one of these methods you can justify the expense then you should seriously consider a virtual assistant, but it doesn’t mean that you shouldn’t consider anything else.

2.  Do you know what you want your Virtual Assistant to do?

This is an important question and directly related to question 1.  Do you know what tasks you will assign to your VA?  When answering this question you need to consider what tasks will be profitable (see above) and also what tasks you feel comfortable assigning to your VA.  The latter varies with your business.  If you have a blog then you might not want to trust your VA with writing blog posts but would be more comfortable with them doing social media or responding to emails.  If you have a online store than blog posts might be the perfect VA task to drive more traffic to your website and increase your sales.  Regardless of what your business is, identify specific tasks that your assistant will be doing for you.  Don't hire and then identify tasks.

3.  Are you ready to take your business to the next level?

Now, this may seem like a silly question but it’s not.  Taking your business to the next level means more time, more effort, and more logistics.  Think about your goals for your business.  How big do you want it to be?  What are disadvantages or difficulties that will come with more growth?  

Answer these three questions honestly, if you do you will have a good idea of whether or not it is time to take the plunge and get a virtual assistant.


If you have sorted through these questions and found that you are ready for a VA, you may find that you still have some hesitation.  How do you find a good VA?  What should your application process be?  What is a reasonable price to pay a virtual assistant?  Are there tax implications from bringing on a Virtual Assistant?  These are good questions.

Mommy Admin aims to resolve all of those fears and more.  We vet all of our admins in an extensive application process, so you can be confident that your admin has done what you are asking them to do before.  You also don’t have to worry about what to pay your admin.  Mommy Admin sends you a bill every other week and all of the prices are based on set hourly rates agreed upon in advance.  This also makes taxes a breeze.  Our admins work for us and we provide you with a service.  So, we are just a business expense come tax time.  

Still have concerns?  Reach out to us and we can talk through all of your concerns and find a custom solution that meets all of your needs.